Construction Coordinator

At H. J. Russell & Company, we know that exception outcomes start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exceptional outcomes are more likely to occur with a respectful, satisfying, and empowering company. We value and respect our employees – their experience and expertise as well as their energy, passion, and diversity – and their innovative approach to work and life. If you believe that this is the job for you, then why not come and work for a company that’s here to help you move in the direction you want to go, and one that has been named by our team members as a “Top Workplace”, a recognition we are proud to have.  Russell is based in Atlanta, GA.  

SUMMARY

Provide support to the Project Manager and/or Construction Manager on one or more aviation projects in the areas of project management, contract administration, document control and general administrative support.  Perform additional responsibilities as directed by the Project/Construction Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES – Includes the following. Other duties may be assigned.

Assist in the preparation of the project-related documents (meeting minutes, reports, correspondence, etc.).

Provide support to, and as directed by, the Project/Construction Manager, including activities related to:

Progress payments of design consultants and construction contractors.

Submittals and Requests for Information (RFI’s.)

Shop drawings.

Project-related correspondence.

Daily and special inspection reports.

Manage the project office; safeguard and maintain the equipment (office and vehicular.)

Implement and manage the DFW approved Document Control System.

Utilize the DFW approved software to manage projects (Unifier, BIM, Primavera P6, Sharepoint, etc.).

Maintain (and implement as needed) an appropriate document control system for the project(s).

Assist with project controls and quality issues and related reporting requirements.

Assist in the review and processing of progress payments.

Assist in tracking and documenting non-conforming work.

Assist in processing change orders, claims and revisions to the contractual schedule and budget.

Research technical (drawings and specifications) and contractual issues related to design and construction contracts.

Coordinate and communicate with design consultants, construction contractors, DFW personnel and others as necessary to expedite the timely resolution of issues.

Perform any required inspections by local building authorities, owners, and lenders.

Accounting Administration:

• • Assist Project staff with accounting and maintenance of cost reports.
  • Assemble Monthly Pay Requests to Owner.
  • Process monthly billings from Subcontractors.
  • Assist Project staff with maintaining Project Management Database.
  • Become familiar with and utilize Field and Job Cost Procedures.
  • Project cost review, reporting, updating, and accounting

Reporting:

• • Assist staff in assembling Progress Reports to the Owner.
  • Track and maintain subcontractor and supplier records / requirements.
  • Assist staff in maintaining the Project Management Database.
  • Track and verify vendor compliance to contracts, change orders, insurance, lien releases, files, etc.
  • Ensure timely management of any project reports, and financial reports,

Technical Skills 

• • Strong project management and communication skills. 

• • Proficiency in Microsoft Office suite including PowerPoint, Word, Excel, Teams, etc. 

Internal Interfaces with:

• • Accounting – discuss costs monitoring.
  • Preconstruction – assist in estimating new work.
  • Project Manager/ Superintendent – works together as a team; establishes and maintains a project responsibility matrix, schedules, and budgets; coordinates changes; and monitors the quality of work.
  • Legal/Risk Mgmt. – Ensure appropriate coverage and licenses are in place and reporting of incidents and claims.
  • Human Resources – Ensuring that all recruiting/on-boarding and close-outs initiatives are done timely.  Attends appropriate training and development.  Become fully familiar with the Company’s policies and procedures, and Performance Management System.
  • IT – Project setups and technology connectivity.

External Interfaces with:

• • Clients – maintain relationships with client managers and pursue opportunities of repeat business.
  • Owner and Architect – develop and maintain a professional working relationship.
  • Local authorities – obtain necessary project licenses and permits.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in Engineering, Architecture, Project, or Construction Management.

Two (2) to five (5) years of experience in performing similar or comparable activities, preferred.

Must be able to obtain a SIDA-cleared badge at DFW.

Must possess a valid Class C driver’s license and be able to obtain a certification to drive in DFW’s AOA movement area.

Excellent written and verbal communication skills.

Knowledge of scheduling, spreadsheet, document, and database software.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works near moving mechanical parts and in outside weather conditions and is frequently exposed to extreme cold. The employee occasionally works in high, precarious places and is occasionally exposed to wet.  The noise level is moderate.