Contract Specialist II

Contract Specialist II

Program Management Division - Transit

At H. J. Russell & Company, we know that exception outcomes start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exceptional outcomes are more likely to occur with a respectful, satisfying, and empowering company. We value and respect our employees – their experience and expertise as well as their energy, passion, and diversity – and their innovative approach to work and life.  If you believe that this is the job for you, then why not come and work for a company that’s here to help you move in the direction you want to go, and one that has been named by our team members as “Top Workplace”, a recognition we are proud to have.

 SUMMARY

Under limited supervision, responsible for all contract procurement actions from preparation solicitation for bids, through contract administration and closeout of the contract.  Responsible for the preparation of contract documents of moderate complexity for bid solicitation, proposal, and quotation. Responsible for the review and sign off of all documents associated with each assigned contract to make sure MARTA is in compliance with internal, federal and state guidelines. Prepares and issues Notices of Award, contracts, and purchase orders.

Maintains liaison and ongoing relationship with the Department’s subject matter expert(s) to ensure contractors perform in accordance with terms, condition and specification of the contract or purchase order. Works with senior level Contract Specialist in the evaluation, tracking and documentation of all modifications/changes to assigned contracts and ensures the modifications/changes are completed within established guidelines.  Maintains an official contracts administration file for each assigned contract.  Performs all tasks associated with the documentation of the closeout of the contract and submits to the Contract Control branch for filing.

ESSENTIAL DUTIES AND RESPONSIBILITIES – Includes the following. Other duties may be assigned.

Responsible for all procurement actions from preparation of solicitation, through contract administration and closeout of the contract.  Prepares notices to bidders/proposals, conducts pre-bid/pre-proposal conferences, and prepares and issues Notice of Awards, contracts, and purchase orders.

Responsible for the preparation of contract documents of moderate complexity for bid solicitation, proposal, and quotation. Works closely with MARTA Departments to establish contract specification, terms, conditions, and procedures.  Provides technical review to the MARTA Departments/Offices of contract specifications, terms, conditions, and procedures to make sure MARTA is following with internal, federal, and state guidelines.

Works closely with MARTA Departments in the administration of assigned contracts.  Maintains liaison and ongoing relationship with the Department’s subject matter expert(s) to ensure contractors perform in accordance with terms, conditions, and specification.

Works with senior level Contract Specialist in the evaluation, tracking, and documentation of all modifications/changes to assigned contracts.  Ensures modifications/changes are completed within established guidelines.

Completes all tasks associated with the documentation of the closeout of the contract and submits to the Contract Control branch for filing.

Performs work in a safe manner and actively encourage others to comply with safety rules and regulations, including wearing of personal protective devices.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in Business Administration, Business Management, Finance, or related field is required.  Four years of progressively responsible professional experience in the development, procurement and administration of public contracts is required.

Experience in the development, administration and/or auditing of contracts are required.

Experience in the development and administration of public contracts is preferred.

Must understand and able to apply the fundamental principles of competitive purchasing, bidding, and negotiation.

Must demonstrate ability to organize and prioritize work and pay close attention to detail.

Excellent verbal and written communications skills are required.

Must be proficient in the use of personal computer and associated software packages. 

REQUIREMENTS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee work is normally performed in a typical interior/office work environment and the noise level is usually moderate.

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