Office Engineer

SUMMARY
The Office Engineer supports the Senior Project Manager (SPM), Project Manager (PM), and Project Engineer (PE) by carrying out all project duties and activities delegated to the Project Engineer by the SPM/PM.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

Responsible to the Sr. Project Manager or Project Manager in charge of the project and the delivery of all services required by the project scope.  Customarily delegated duties and responsibilities include:

Develops a master list of all required submittals and shop drawings and organize the list into a submittal schedule coordinated with the project schedule.

Input submittals into Expedition Management System.

Set-up and manage the Change Order Management System, submittals, RFI’s using Expedition.

Checks, expedites, and coordinates shop drawings and other submittals.

Assists the SPM/PM in the coding of invoices and time sheets.

Take routine jobsite photos.

Coordinate meetings with Owner, Architect, and subcontractors and writes meeting minutes.

Assist SPM/PM/Superintendent with schedule updates.

 Expedites and coordinates the delivery of materials.

Develops a master list of all required guarantees and other close-out documents.

Assists with project close-out requirements.

Coordinate and submit as-built drawings, specifications, and operation/maintenance manuals. 

Assist superintendent with pre-punch list development and dissemination.

Input final punch list into a software system and disseminate to subcontractors.

Learns and then assists with jobsite safety and quality control requirements.

Continually improves individual technical and administrative skills.

Review submittals and shop drawings for compliance with contract documents.

Reviews all management logs daily and identifies all tasks that require immediate attention.  Expedite answers and actions required through contact with the responsible parties.  Notify the relevant manager of actions or answers required which are not forthcoming on a timely basis.

Attends and gathers data from project progress meeting and properly inputs data in appropriate software application.

Assist Project Manager and Project Engineer with the creation and production of all project reports.

Performs work in a safe manner and actively encourages others to do the same.

SUPERVISORY RESPONSIBILITIES

Reporting Relationships:  

The Office Engineer reports directly to SPM/PM or PE in charge of the project.

Internal Interfaces with:

Project Superintendent/Project Engineer – coordinates and reviews shop drawings and expedite materials.

Job Accountant – ensures the accurate assignment and coding of costs.

External Interfaces with:

Subcontractors and Vendors – ensures the delivery of required materials. Architects, Engineers, and Owner representatives.

Authority:

No formal authority is given to the Office Engineer. All authority is delegated to the Office Engineer by the SPM/PM or PE in charge, as deemed appropriate. 

Accountability:

The Office Engineer is accountable for the successful completion of those duties and activities delegated by the SPM/PM or PE.

QUALIFICATION REQUIREMENTS

To perform in this position successfully, an individual must be able to execute each essential duty and responsibility to the satisfaction of both the Group Vice President and the Operations Manager.

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with physical disabilities to perform the essential functions:

EDUCATION and/or EXPERIENCE

Bachelor’s degree (B.A., B.S., or B. Arch.) in Engineering, Architecture, Building Construction or Business Management from a four-year (five-year in Architecture) college or university; or five to six years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write speeches and articles using original or innovative techniques or style.  Ability to make effective and persuasive presentations on controversial or complex topics to client top management, Russell’s corporate senior management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS 

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.  Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.) in its most difficult phases.  Ability to deal with a variety of abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS 

Registrations as an Architect or Engineer and certifications by industry associations such as Construction Management Association of America (CMAA) or Project Management Institute (PMI) would bring added value and credibility to an individual in this position but are not required to fill this position.

OTHER SKILLS and ABILITIES

Familiarity with program management, construction management, development, and construction marketing concepts, procedures and terminology are required.  A strong background in composition of reports, proposals, technical correspondence, and documentation is also required. Proficiency in the use of Expedition Management Software, Suretrak scheduling software, Microsoft Word and Excel.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.