Proposal Specialist – Atlanta, GA

Proposal Specialist – Atlanta, GA

Marketing & Business Development Department

H. J. Russell & Company

Candidate eligible for Sign-on Bonus.



H. J. Russell & Company seeks a Proposal Specialist to work in collaboration with the Marketing & Business Development Department to support the Program Management and Construction teams, to identify priority pursuits, including partnering in the preparation of formal and informal client solicitations, requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.  As a Proposal Specialist, this individual is a rock-star proposal professional whose work is consistently compelling, compliant, and complete.

For this role, are you experienced in creating winning proposals and have a strong desire to continually learn and to win?   Are you a self-motivated, responsible, and confident “people person” with a commitment to integrity and the ability to prioritize multiple projects, meet deadlines, and works collaboratively with minimal supervision?  Then why not come and work for a company that has been named by our team members as Top Workplace, a recognition we are proud to have.

You will be part of a dynamic, growing team, and the role is key to the success of Russell. While the job duties may fluctuate day-to-day, below are expected areas for proficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other assigned duties:

Act as a project manager of proposal efforts, including schedule and conduct proposal kick-off meetings with market/capture leads, project managers, principals, and other pursuit team members to strategize for a winning proposal and/or presentation; identify tasks and assign responsibilities; and develop production schedule.

Develop, write, edit, and proofread copy for proposals, presentations, project descriptions, and related marketing materials.

Leads the process of editing and customizing professional and technical staff resumes for use in proposals, qualifications submittals, and related documents.

Conceptualize design elements and develop simple graphics.

Assists with market research, including information gathering on potential clients, and other industry research to support the development of sales and marketing.

Enter and maintain data in the Client Relationship Management (CRM) system.

Assists with organizing client development events, collateral, and trade shows.

Continue developing business development, marketing, facilitation, and proposal writing skills through internal and external training sources and professional association (SMPS, APMP, or other related society) membership and committee involvement.

Occasional travel may be required..

Performs work in a safe manner and actively encourage others to do the same.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelors in Business Administration, Marketing, Communications, or a related field.  Minimum of (3) years of proposal development, marketing or related experience in the architecture, engineering and/or construction industry preferred.  Advanced skills in Adobe InDesign and/or similar desktop publishing applications. APMP or CPSM certification a plus.


Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.


Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.


Ability to apply principles of logical or thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.


Knowledge of all applicable computer spreadsheet databases, and word processing software and hardware includes:  Unanet/Cosential or similar program (e.g., Deltek, Salesforce, etc.) and Microsoft Suite (Word, Excel, PowerPoint). 

Skills and Competencies required to perform tasks:

Effective oral and written skills for client presentations and technical reporting and correspondence. Demonstrated ability to interface with all levels of project teams, clients, and others.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.

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